M365 CAB

• How you've structured your SharePoint sites and Teams (e.g. by function, business unit, project, record type)
• Whether sites map to business functions, and how granular you've gone
• What's driven those decisions (ownership, access, retention, usability, etc.)

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Michelle Hodges (formally Hack)
Tasmanian Catholic Education Office
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Here are Logan City Council, we are also on the same journey as you, just starting to work out our IA architecture for SP and are very keen on understanding how anyone has done their system already if they are willing to share their approach

Any insights would be greatly appreciated.

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Darshan Balasuriyar
darshanbalasuriyar@logan.qld.gov.au
Strategic Information Management Coordinator | Logan City Council
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Original Message:
Sent: 18-05-2026 11:34
From: Michelle Hack
Subject: M365 architecture in practice - anyone up for a show and tell?

Hi everyone,

I wanted to check in and see if anyone would be up for sharing some practical "show and tell" examples-especially from those who are a bit further along or have tried a few different approaches.

We're currently working through our Day 1 governance and architecture internally (led by ICT, with IM input). So far, we've pulled together a taxonomy (agnostic IA mapped to retention, with draft access groups-IM led), and I've been working through the PROV / Andrew Warland guidance and materials.

I'd really love to hear how others have brought this together-both conceptually and in practice. If anyone's open to a short show and tell via Teams, I'd be keen to invite our ICT and governance colleagues along too.

To keep it focused, I'm particularly interested in:

Architecture approach

• How you've structured your SharePoint sites and Teams (e.g. by function, business unit, project, record type)
• Whether sites map to business functions, and how granular you've gone
• What's driven those decisions (ownership, access, retention, usability, etc.)

Like many of you, we're finding that getting IM and ICT to a shared understanding-and a common language-is a really important first step.

If you're open to sharing examples, diagrams, or a quick walkthrough of how your environment is set up, that would be hugely helpful-particularly as we move toward finalising our Day 1 position.

Very happy to share back where we land as well.

Thanks everyone 😊

------------------------------
Michelle Hodges (formally Hack)
Tasmanian Catholic Education Office
------------------------------

Hey Michelle

We're in the same boat in the Bega Valley - almost. We're at exploration, but as we're coming in largely blind I'm keen to get a head-start on understanding IA, governance/ICT requirements, and anything we need to/should consider before seeking executive endorsement and committing to the bit.

Would be grateful also for any insights other organisations can provide :)

Thanks

------------------------------
Stacey Boillat CSRIM ARIM
Records Officer, Bega Valley Shire Council
BEGA NSW

sboillat@begavalley.nsw.gov.au
------------------------------

Original Message:
Sent: 18-05-2026 11:34
From: Michelle Hack
Subject: M365 architecture in practice - anyone up for a show and tell?

Hi everyone,

I wanted to check in and see if anyone would be up for sharing some practical "show and tell" examples-especially from those who are a bit further along or have tried a few different approaches.

We're currently working through our Day 1 governance and architecture internally (led by ICT, with IM input). So far, we've pulled together a taxonomy (agnostic IA mapped to retention, with draft access groups-IM led), and I've been working through the PROV / Andrew Warland guidance and materials.

I'd really love to hear how others have brought this together-both conceptually and in practice. If anyone's open to a short show and tell via Teams, I'd be keen to invite our ICT and governance colleagues along too.

To keep it focused, I'm particularly interested in:

Architecture approach

• How you've structured your SharePoint sites and Teams (e.g. by function, business unit, project, record type)
• Whether sites map to business functions, and how granular you've gone
• What's driven those decisions (ownership, access, retention, usability, etc.)

Like many of you, we're finding that getting IM and ICT to a shared understanding-and a common language-is a really important first step.

If you're open to sharing examples, diagrams, or a quick walkthrough of how your environment is set up, that would be hugely helpful-particularly as we move toward finalising our Day 1 position.

Very happy to share back where we land as well.

Thanks everyone 😊

------------------------------
Michelle Hodges (formally Hack)
Tasmanian Catholic Education Office
------------------------------

------------------------------
Michelle Hack
Tasmanian Catholic Education Office
------------------------------

Original Message:
Sent: 18-05-2026 11:34
From: Michelle Hack
Subject: M365 architecture in practice - anyone up for a show and tell?

Hi everyone,

I wanted to check in and see if anyone would be up for sharing some practical "show and tell" examples-especially from those who are a bit further along or have tried a few different approaches.

We're currently working through our Day 1 governance and architecture internally (led by ICT, with IM input). So far, we've pulled together a taxonomy (agnostic IA mapped to retention, with draft access groups-IM led), and I've been working through the PROV / Andrew Warland guidance and materials.

I'd really love to hear how others have brought this together-both conceptually and in practice. If anyone's open to a short show and tell via Teams, I'd be keen to invite our ICT and governance colleagues along too.

To keep it focused, I'm particularly interested in:

Architecture approach

• How you've structured your SharePoint sites and Teams (e.g. by function, business unit, project, record type)
• Whether sites map to business functions, and how granular you've gone
• What's driven those decisions (ownership, access, retention, usability, etc.)

Like many of you, we're finding that getting IM and ICT to a shared understanding-and a common language-is a really important first step.

If you're open to sharing examples, diagrams, or a quick walkthrough of how your environment is set up, that would be hugely helpful-particularly as we move toward finalising our Day 1 position.

Very happy to share back where we land as well.

Thanks everyone 😊

------------------------------
Michelle Hodges (formally Hack)
Tasmanian Catholic Education Office
------------------------------